The Town Clerk is the corner stone/doorway of local government. The Clerk and the staff are committed to provide information to all residents, non-residents and this information will be given in a courteous, competent and efficient manner. The Clerk not only has duties and responsibilities under the Town Manager but also is under the jurisdiction of the Secretary of State and Attorney General as well as other state agencies. The Town Clerk and Asst. Town Clerk perform Notary Public services and the Town Clerk is a Justice of the Peace. The Town Clerk’s office door is always open for our community.
Responsibilities of a Clerk
The Town Clerk’s responsibilities are many, to be the keeper of the Town Seal a tradition that was one of the first official acts, once Millbury incorporated on June 11, 1813.
All Town records, both vital and historical. We conduct this through vital records (Births, Marriages, and Deaths) along with the Department of Public health and the Division of Vital Records and Statistics.
To be the Chief Election Official overseeing all aspects of elections whether they are town or state elections. To provide the town with the intention to conduct elections fairly and in compliance with all State and Federal laws, providing the right to vote to every citizen eligible to do so. In accordance with elections and voting procedures we provided street listings, jury listings and the annual town census.
The Town Clerk is the official recorder of Town Meeting proceedings, certifying all official actions of the Town, including Town Meeting legislation and appropriations, Planning and Zoning Board of Appeals’ decisions, Earth Removal applications and the signing of all notes for borrowing. Failure to comply with legal requirements can often invalidate actions taken at Town Meeting or cause challenges which result in court action. It takes a certain dedication and appreciation of Town Government to assure the residents that the knowledge, skill, and experience of the Town Clerk will adequately fulfill all the legal, quasi-legal and public relations aspects of the job.
The Town Clerk serves as the Public Records Officer by administering The Oath of Office to elected and appointed members of local committees and boards. The Clerk will provide a copy of the Open Meeting Law and Conflict of Interest Law to all elected and appointed town officials as required by MGL. The Clerk is responsible for maintaining the Conflict of Interest certifications for all town employees and members of all boards and committees.
The Clerk issues various state licenses and permits, including: Marriage Intention and Licenses, Raffle & Bazaar Permits, and Fuel Storage renewals. Along with collecting the fees for those licenses and/or permits, the Town Clerk collects fees for matters such as; Auctioneers, Automatic Amusement, Class I, II, III, Common Victuallers, Drain Layers, General license, Junk Collector and Pool Table License, Vital records, dog licenses & dog fines, pole & conduit locations, Civil Violations issued by Police and also the clerk holds the title of Parking Clerk, Board of Health & Fire Department and also the clerk holds the title of Municipal Fire/Building Code violations hearing officer, Business Certificates/LLC’s/Doing Business As, Street Lists, registration of Physician’s Certificates required by Mass General Laws,
recording of power of attorney, the filing of inventory list for closing out sale, and all other recording of documents required by M.G.L. CH. 182, Sec 2.
The Town Clerk will receive a solicitation for judgment of a personal and private nature which seems natural for the Town Clerk to accept willingly and without question.
For I, Jayne Marie Davolio, as your Town Clerk since 2010 will uphold the Town Clerks position with the utmost of personal discretion and dignity for you, our Town members and will always have an open door policy.